Word 2013 is a word processing application that allows you to create a variety of
documents like letters, flyers, and reports. With the introduction of several
enhanced features—including the ability to create and collaborate on documents online—Word 2013 gives you the ability to do more with your word processing projects.
Getting to know Word 2013
Word 2013 is similar to Word 2010. If you've previously used Word 2010, then Word 2013 should feel familiar. But if you are new to Word or have more experience with older versions, you should first take some time to become familiar with the
Word 2013 interface.
The Word interface
When you open Word 2013 for the first time, the Word Start Screen will appear. From here, you'll be able to create a
new document, choose a template, or access your
recently edited documents.
From the Word Start Screen, locate and select
Blank document to access the Word interface.
The Word Start Screen
Click the buttons in the interactive below to become familiar with the Word 2013 interface.
group contains a series of different
commands. Simply click any command to apply it. Some groups also have an
arrow in the bottom-right corner, which you can click to see even more commands.
Quick Access Toolbar
Quick Access toolbar lets you access common commands no matter which tab is selected.
By default, it includes the
Save, Undo, and
Redo commands. You can add other commands depending on your preference.
From here, you can access your
Microsoft account information, view your
profile, and switch accounts.
Ruler is located at the top and to the left of your document. It makes it easier to make alignment and
Click, hold, and drag the
slider to use the zoom control. The number to the right of the slider bar reflects the
There are three ways to view a document. Simply click to select the desired view:
• Read Mode displays your document in full-screen mode.
• Print Layout is selected by default. It shows the document as it would appear if it were printed.
• Webpage Layout shows how your document would look as a webpage.
Word Count displays the number of words in your document.
Click Word Count to open the
Word Count dialog box. Here, you can quickly view your document's statistics, like the number of
Page Number Indicator
page number indicator helps you keep track of the number of pages your document contains.
page number indicator to open the
document navigation pane. Here, you can search your document by
headings or scroll
quickly through its pages.
Click, hold, and drag the
scroll bar to scroll up and down through the pages of your document.
Ribbon contains all of the
commands you will need to perform common tasks in Word. It has
multiple tabs, each with several
groups of commands.
Working with the Word environment
If you've previously used Word 2010 or 2007, then Word 2013 should feel familiar. It continues to use features like the
Ribbon and the Quick Access toolbar—where you will find commands to perform common tasks in Word—as well as Backstage view.
Word 2013 uses a tabbed Ribbon system instead of traditional menus. The
Ribbon contains multiple tabs, each with several
groups of commands. You will use these tabs to perform the most
common tasks in Word.
Click the arrows in the slideshow below to learn more about the different commands available within each tab on the Ribbon.
Home tab gives you access to some of the most commonly used commands for working with Word 2013, including
copying and pasting, formatting,
choosingdocumentstyles. The Home tab is selected by default whenever you open Word.
Insert tab allows you to insert pictures,
charts, tables, shapes,
cover pages, and more to your document, which can help you
communicate information visually
and add style to your document.
Design tab gives you access to a variety of design tools, including
document formatting, effects, and
page borders, which can give your document a polished look.
Page Layout tab allows you to change the
printformatting of your document, including
marginwidth, pageorientation, and page breaks. These commands will be especially helpful when preparing to print a document.
References tab allows you add annotations to your document, such as
footnotes and citations. From here, you can also add a
table of contents, captions, and a
bibliography. These commands are especially helpful when composing academic papers.
You can use the
mail merge feature in the Mailings
tab to quickly compose letters,
address envelopes, and createlabels. This is especially useful when you need to send a letter to several recipients.
You can use the
Review tab to access Word's powerful
editingfeatures, including adding
comments and tracking changes. These features make it easy to
share and collaborate on documents.
View tab allows you to switch between different
views for your document and split the screen to view two parts of your document at once. These commands will also be helpful when preparing to print a document.
Contextual tabs will appear on the Ribbon when you're working with certain items, such as
tables and pictures. These tabs contain special command groups that can help you format these items as needed.
Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon. These tabs are called
To minimize and maximize the Ribbon:
The Ribbon is designed to respond to your current task, but you can choose to
minimize the Ribbon if you find that it takes up too much screen space.
Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon.
Ribbon Display options
Select the desired minimizing option from the drop-down menu:
Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To
show the Ribbon, click the Expand Ribbon command at the top of screen.
Auto-hiding the Ribbon
Show tabs: This option hides all command groups when not in use, but
tabs will remain visible. To show the Ribbon, simply click a tab.
Showing only Ribbon tabs
Show tabs and commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time.
To learn how to use the Ribbon with touch-screen devices, review our Extra on
Enabling Touch Mode.
The Quick Access toolbar
Located just above the Ribbon, the Quick Access toolbar lets you access common commands no matter which tab is selected. By default, it shows the
Save, Undo, and Repeat commands. You can add other commands depending on your preference.
To add commands to the Quick Access toolbar:
Click the drop-down arrow to the right of the
Quick Access toolbar.
Select the command you want to add from the drop-down menu. To choose from more commands, select
Adding a command to the Quick Access toolbar
The command will be added to the Quick Access toolbar.
The added command
The Ruler is located at the top and to the left of your document. It makes it easier to
adjust your document with precision. If you want, you can hide the Ruler to create more screen space.
To show or hide the Ruler:
Click the View tab.
Click the check box next to Ruler to show
Hiding the Ruler
Backstage view gives you various options for saving, opening a file, printing, and sharing your document.
To access Backstage view:
Click the File tab on the Ribbon.
Backstage view will appear.
Clicking the File tab
Click the buttons in the interactive below to learn more about using Backstage view.
Here, you can change various
Word options. For example, you can control the
spelling and grammar check settings,
AutoRecover settings, and Language preferences.
From the Account pane, you can access your
Microsoft account information,
modify your theme and background, and
sign out of your account.
You can choose to
export your document in another format, such as
From here, you can invite people connected to
OneDrive to view and
collaborate on your document. You can also share your document by
emailing it, presenting it online, or posting it to your
Print pane, you can change the
print settings and
print your document. You can also see a
preview of your document.
Save and Save As
Save and Save As to save your document
computer or to your OneDrive.
From here, you can
open recent documents, as well as documents saved to your
OneDrive or on your computer.
From here, you can create a
newblank document, or you can choose from a large selection of
The information pane will appear whenever you access Backstage view.
information on the current document. You can also
inspectthe document and set
Return to Word
You can use the arrow to
close Backstage view and return to Word.
Click here to
close the current document.
Word 2013 has a variety of viewing options that change how your document is displayed. You can choose to view your document in
Read Mode, Print Layout, or
Web Layout. These views can be useful for various tasks, especially if you're planning to
print the document.
To change document views, locate and select the desired
document view command in the bottom-right corner of the Word window.
Document view options
Click the arrows in the slideshow below to review the different document view options.
Read Mode: In this view, all of the editing commands are
hidden so your document fills the screen. Arrows appear on the left and right side of the screen so you can toggle through the pages of your document.
Print Mode: This is the default view, where you create and edit your document. There are page breaks in between each page, indicating how your document will look when printed.
Web Layout: This view removes page breaks. It can help you visualize how your document will display as a webpage.
If your document has many pages, Word 2013 has a handy new feature called
Resume Reading that allows you to open your document to the last page you were viewing. When opening a saved document, look for the
bookmark icon to appear on the screen. Hover the mouse over the bookmark, and Word will ask if you want to pick up where you left off.
Open or navigate to the Word 2013 interface.
Click through all of the tabs, and review the
commands on the Ribbon.
Try minimizing and maximizing the
Add a command to the Quick Access toolbar.
Hide and show the Ruler.
Navigate to Backstage view, and open your
Try switching document views.
Close Word (you do not have to save the document).